00 Getting started What a studio does before any of the rest is true. Ten minutes, once.
01 Setting up your page The wizard asks for three things and then your page is public. This is what each one is for and what happens if you skip it.
3 min How you do it
Your name, your address and the hours you work. Your hourly rate, or a day rate if that is how you charge. The body parts you will not tattoo, so nobody books one. 02 Making it look like yours Your colours, your logo and your fonts, applied to the whole page and to every email the client gets.
2 min Making it look like yours
How you do it
Settings → Appearance, pick an accent colour. Upload a logo; it is used on the page and on invoices. Preview on a phone before you save. 01 The price The estimate is the whole point, and it is only as good as what you teach it.
03 Teaching it your prices You are shown ten pieces and asked what each would cost you and how long it would take. From those ten answers it prices everything else the way you would.
4 min How you do it
Open Rates & pricing, then Price training. For each photo, enter your price and your hours. Save, then check an estimate against a job you have quoted before. Add more examples whenever an estimate feels wrong. 04 Surcharges, coefficients and the parts you refuse The estimate is your training plus the rules you set on top: harder placements cost more, colour costs more, and some parts you do not tattoo at all.
3 min Surcharges, coefficients and the parts you refuse
How you do it
Rates & pricing lists every body part with its own coefficient. Raise the ones that are slower to work on. Tick 'no tattoo' for anything you turn down. Set the colour and cover-up surcharges once. 02 What the client sees Most of the questions you answer by hand are really requests for reassurance.
05 The client sees it on their own skin They photograph the spot, drop the design on it and drag it into place. The size is measured from the photo, so the price follows what is actually on the body.
3 min The client sees it on their own skin
How you do it
Nothing to set up — it is on by default. The finished placement arrives with the booking, exactly as they left it. If the mask is wrong they can brush it themselves. 06 A photo of somebody else's tattoo Half of what clients send is a piece already on an arm, badly lit and at an angle. There is nothing to measure in that, so it is redrawn flat and behaves like any other design.
3 min A photo of somebody else's tattoo
How you do it
The client uploads the photo as normal. It is recognised as skin and redrawn automatically. Both the redraw and the original arrive with the booking. 03 Being booked From a request arriving to a date reserved, including the jobs that take several sittings.
07 Hourly days and whole days, in one week A client who knows what they want picks a time and books it. A client who does not sends an idea and waits for your price. Both land in the same list.
4 min Hourly days and whole days, in one week
How you do it
A booking arrives as New, with the photos and the design. Open it, set a final price, and send it. The client accepts with one click and the time is reserved. 08 The days and hours you work Your normal week, and the exceptions: a closed Monday, a short Friday, a day you are away.
3 min The days and hours you work
How you do it
Set your weekly hours once. Click any day in the calendar to change just that day. Buffer time between bookings is set here too. 09 Work that takes several sittings A back piece is thirty hours and nobody sits for thirty hours. Mark the parts that need more than one session and the client is told before they book.
4 min Work that takes several sittings
How you do it
In Rates & pricing, tick the parts that need several sessions. On the booking, open When? and set the sittings and the days between. Find free times — every date offered respects the healing gap. Send the whole plan in one email; each sitting the client accepts is reserved. 10 Taking a deposit Connect your own Stripe account and the deposit is paid to you directly. Refunds, statements and payouts stay yours.
3 min How you do it
Settings → Deposit → Connect Stripe. Set the amount, and the cancellation window it covers. The wording the client agrees to is copied onto the booking as evidence. 04 Your page Where clients land, whether that is our address, your own domain, or your existing site.
11 Your page, and your work on it The page comes finished: your portfolio, your reviews, your links and the booking on the same screen.
3 min Your page, and your work on it
How you do it
Portfolio → upload your work, in folders if you want. Tag pieces by style so the filters work. Reorder by dragging; the first one is your cover. 12 Reviews people can read What past clients said, on the page, without sending anybody to a third-party site.
2 min How you do it
Reviews → add a name, a rating and the words. They appear on your page in the order you set. 13 Your own address Run the page on your own domain instead of ours, with the certificate handled for you.
2 min How you do it
Settings → Domain, enter the domain you own. Add the DNS record it shows you. It goes live once the record is seen. 14 Putting it on a site you already have If your site is doing its job there is no reason to move. One line puts the price estimate and the booking inside it.
2 min Putting it on a site you already have
How you do it
Settings → Widget, copy the snippet. Paste it where the booking form should appear. Bookings still land in the same list. 05 Everything else None of these sell software on their own. Together they are most of the admin between tattoos.
15 Flash days Flash is priced already, which makes it the easiest thing to sell and the most annoying to administer. Put the sheet up, name the day, and the slots fill themselves.
3 min How you do it
Flash days → add a day, a price and the designs. The day appears on your page with what is still free. A client picks a design and books a slot against it. 16 Regulars A client list that builds itself from the bookings. Mark a regular VIP and their discount is applied automatically from then on.
3 min How you do it
Clients → All clients is everyone who has ever booked. Open one and mark them VIP with a discount. The discount is offered on the next booking with one press. 17 The ones who do not turn up Record a no-show once and you are warned the next time that person books, with whatever you decide they should pay up front.
2 min The ones who do not turn up
How you do it
Mark the booking No-show and tick 'add to blacklist'. Settings → Blacklist decides what they are asked for: the deposit, twice it, or the whole price. The flag shows on every future booking from that email or phone. 18 Aftercare, sent for you Marking the work Completed sends the client your aftercare instructions. You write them once.
2 min How you do it
Settings → Aftercare, write your instructions. Mark a booking Completed and it goes out. 19 Notifications on your phone A booking arriving while you are tattooing is a notification, not an email you read that evening.
2 min Notifications on your phone
How you do it
Settings → Notifications, allow them in your browser. Works on a phone once the page is added to the home screen. 20 More than one artist A shared booking system plus a page for each artist, and an owner's view over all of it.
3 min How you do it
Artists → add them; each gets their own login and diary. Set a commission per artist, as a percentage or a fixed amount. The overview shows the studio's total and each artist's share. 21 What is actually happening What was booked, what was quoted, what turned up and what it earned.
2 min What is actually happening
How you do it
The overview is the month at a glance. Revenue counts confirmed and completed work, not estimates. 22 Your own calendar, both ways Your bookings on your phone's calendar, and the time you have already given away kept out of the booking form.
2 min Your own calendar, both ways
How you do it
Bookings → Sync gives you a subscription URL for Apple or Google. Connect Google and personal events block those hours automatically. Seen enough? Your page can be live this afternoon.
14 days free
